Researchers
Offers
The Erasmus+ programme supports teaching stays of Viadrina lecturers at European universities as well as further education and training measures at European universities and companies (KA 131) and at universities in the so-called partner countries Ukraine, Georgia, Kosovo and Guinea (KA 171). If you would like to teach abroad as part of the Erasmus+ programme, Viadrina must have a corresponding cooperation agreement with the host university.
For doctoral candidates employed at the Viadrina, Erasmus+ offers funding for staff mobility (2-14 days); optionally also with a virtual phase; as well as participation in a Blended Intensive Programme (BIP).
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More information about teaching abroad on Viadrina internThe European Reform University Alliance (ERUA) offers academics various opportunities to complete teaching and research stays at partner universities. Information on ERUA can be found here; you can find out about mobility options from Monika Stekowski.
The Ulam programme of the Polish National Agency for Academic Exchange (NAWA) offers funding opportunities for academics with a doctorate who wish to conduct research at a Polish university. You can find more information at https://nawa.gov.pl/en/scientists/the-ulam-programme.
Erasmus+ mobility: Teaching abroad
During an Erasmus+ teaching placement at one of our partner universities, you will exchange teaching content and methods that can contribute to your teaching activities at the Viadrina. In addition, you will strengthen the European dimension of the partner university, supplement the course programme there and impart your specialist knowledge to students who do not want to or cannot study abroad.
Who can be sponsored
- Professors and lecturers with a contractual relationship to Viadrina
- Research associates
- PhD students who are active in teaching
- Lecturers with work contracts at the Viadrina
- Emeritus professors and retired lecturers
What is funded
Funding is available for guest lectureships at Viadrina partner universities in Erasmus+ programme countries. This must not be the country in which you have your main residence.
If you are interested in a stay at a non-partner university of the Viadrina, this is also possible after concluding a separate cooperation agreement. Please feel free to contact us.
Duration of the funding & teaching activity
A minimum of two days and a maximum of two months (60 days) are funded - excluding travelling time. The teaching workload is at least 8 hours per week (5 days) or shorter stays
If the mobility programme lasts longer than one week, the minimum number of hours per additional day is calculated as follows: 8 hours divided by 5 days multiplied by the number of additional days.
In the case of "combined staff mobility" (teaching and further training, further development of pedagogical and curriculum design skills), the teaching workload can be reduced by half to 4 hours per week.
The application for funding in the Erasmus+ mobility programme can only be submitted to the Viadrina. It is not possible to apply directly to the EU Commission or the German Academic Exchange Service (DAAD).
Application deadline
There is no application deadline, we award funding on an ongoing basis. Whether the funding can be granted depends on the available budget and the number of applicants. If you are interested, please contact us directly, preferably with a 6-week lead time, but this is not a requirement. As soon as you have our approval, you can submit the funding documents.
Funding documents
The following documents must be submitted once funding has been approved:
- The Mobility Agreement for Training completed and signed by you and the partner university together with a preliminary cost plan for accommodation and travel expenses (all by email, scan is sufficient).
- Submit a business trip request, which should be approved by your supervisor.
- We will fill out the Grant Agreement for you based on the Mobility Agreement and send it to you by e-mail. We need an original printed copy with your signature, preferably by internal mail.
- Have the Letter of Confirmation confirmed on site and send it back to us in the original or as a scan after your return, preferably by internal mail.
- You will receive a link to the EU online report directly by email after the mobility, please complete this accordingly.
Daily flat rates
The standardised daily rates are divided into four country groups and apply up to the 14th day of stay; from the 15th to the 60th day of stay, the subsidy amounts to 70 percent of the daily rate:
Country group 1: €180/day (up to the 14th day of mobility; from the 15th to the 60th day: €126/day)
Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom
Country group 2: €160/day (up to 14th day of mobility; from 15th to 60th day: €112/day)
Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus
Country groups 3: €140/day (up to 14th day of mobility; from 15th to 60th day €98/day)
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, FYR of Macedonia, Turkey
Special funding can be requested for employees with disabilities
As university staff financed through a third-party funded project should not be in a better position than staff financed from budget funds, in addition to your cost plan for mobility (accommodation and travel costs), we also take into account the requirements of the Federal Travel Expenses Act. To calculate the funding rates, we therefore reserve the right to award zero-grant days (days without funding/per diem). If you have higher expenses and need an arrival or departure day, these two days can be subsidised additionally. You should declare any surplus on your income tax return.
Travel expenses
The travel allowance is calculated depending on the distance between the point of departure and destination of the mobility. This is calculated using a standardised distance calculator from the EU Commission.
From June 2017, the project offers the possibility of a top-up for cost-intensive (domestic) travel expenses due to remote cities/regions either in the sending or receiving country. This includes, for example, mountainous regions, islands or remote locations that are difficult to reach as they have limited infrastructure.
Travel costs can be applied for for intra-European travel routes where travel costs of over 225 euros are expected. A supplementary allowance for high domestic travel costs can only be reimbursed if it can be proven that a more economically favourable itinerary was not possible.
To apply for a supplementary allowance for high domestic travel costs, it is necessary to submit cost estimates for the travel costs incurred.
- Distance 10 - 99 km: €20
- Distance 100 - 499 km: 180 €
- Distance 500 - 1999 km: 275 €
- Distance 2000 - 2999 km: 360 €
- Distance 3000 - 3999 km: 530 €
- Distance 4000 - 7999 km: 820 €
- Distance over 8000 km: 1500 €
Before the stay abroad
- Note the requirements and funding conditions (see above)
- Fill out the mobility agreement and have it confirmed by the partner university/educational institution and then send it together with a cost plan as a scan by e-mail
- Submit a business trip application, which should be approved by your supervisor.
- Check and sign the Grant Agreement (you will receive this in advance from us by e-mail), then send the original by internal mail
- Book your flight and accommodation
- Take out additional insurance if necessary (Note: The Erasmus+ mobility grant is not linked to any insurance cover. If the Erasmus+ mobility takes place as part of an authorised business trip, only the statutory accident insurance for full-time Viadrina employees also applies abroad)
- On receipt of the grant agreement, you will receive 70 per cent of your funding
During your stay abroad
- Have the letter of confirmation signed by the host partner university/educational institution to confirm the duration of the stay
- Collect any invoices, tickets, etc. for your income tax return
After your stay abroad
- Send the original Letter of Confirmation by internal mail or as a scan
- Fill out the EU online report (online participant report), you will receive the link with the request by e-mail
- On receipt of the Letter of Confirmation and the EU online report, you will receive the remaining 30 per cent of the funding
- If applicable, declare the excess mobility grant as income on your income tax return, or declare additional costs
Note:
These documents are only templates and must be edited individually by Sarah Krebs or Ana Retsch. Therefore, please do not use these documents without consultation.
Erasmus+ further education and training abroad
You can benefit from staff mobility in many ways: You can exchange ideas at a professional level and gain new work perspectives. You will have the opportunity to experience the diversity of the European higher education landscape and gain insights into your own field of work from other perspectives. You will strengthen and expand your competences and deepen your networks. Last but not least, you will gain international experience and practical skills that are key to your work and professional development.
Who can be supported?
University staff from all areas of the Viadrina, both teaching staff and administrative staff, for example:
- Professors and lecturers with a contractual relationship to the Viadrina
- PhD students who are active in teaching
- Lecturers without endowment
- Lecturers with work contracts at the Viadrina
- Emeritus professors and retired lecturers
- Research associates
- Trainees
- General & technical administration
- Library
- Departments
- Faculties
- Finance
- Public Relations
- Student counselling
- Technology & Transfer
What is funded?
Funding is available for further education and training measures at Viadrina's partner universities, but also at other foreign universities and institutions (e.g. language schools or training centres) that are active in the labour market or in the fields of general and vocational education or youth. These must be located in one of the 33 Erasmus+ programme countries. At the same time, this partner country must not be the country in which you have your main place of residence. Research projects directly related to research and, in most cases, conferences are not eligible for funding. The latter are only eligible for funding if it can be demonstrated that new and innovative learning and teaching practices are acquired during the mobility. In this case, your activity during the event plays a subordinate role in terms of eligibility for funding. The type of event is more important: participation is not eligible if it is only dedicated to a specific discipline.
Examples of activity formats:
- Job shadowing
- Study visits
- Involvement in curriculum development (lecturers)
- Participation in workshops and seminars
- Participation in language courses
Training offers can be found, for example, at IMOTION.
If you are interested in a stay but cannot find a suitable offer yourself, please contact us! We receive offers for Staff Training Weeks from partner universities in particular and can forward you specific offers in your area of interest if we receive suitable ones. We would also be happy to advise you on alternatives.
Duration of stay
A minimum of two days and a maximum of two months (60 days) excluding travelling time.
The application for funding in the Erasmus+ mobility programme can only be submitted to the Viadrina. It is not possible to apply directly to the EU Commission or the German Academic Exchange Service (DAAD).
Application deadline
There is no application deadline, we allocate funds on an ongoing basis. Whether the funding can be granted depends on the budget available and the number of applicants. If you are interested, please contact us directly, preferably with a 6-week lead time, but this is not a prerequisite. As soon as you have our approval, you can submit the funding documents.
Funding documents
The following documents must be submitted after a funding commitment:
- The Mobility Agreement for Training completed and signed by you and the partner university together with a preliminary cost plan for accommodation and travel expenses (all by e-mail, scan required).
- Submit a business trip request, which should be approved by your supervisor.
- We will fill out the Grant Agreement for you based on the Mobility Agreement and send it to you by e-mail. We need an original printed copy with your signature, preferably by internal mail.
- Have the Letter of Confirmation confirmed on site and send it back to us in the original or as a scan after your return, preferably by internal mail.
- You will receive a link to the EU online report directly by e-mail after the mobility, please fill it in accordingly.
Daily flat rates
The standardised daily rates are divided into four groups of countries and apply up to the 14th day of stay, from the 15th to the 60th day of stay the funding amounts to 70 percent of the daily rate:
- Country group 1: 180 euros/day (up to the 14th day of mobility; from the 15th to the 60th day: 126 euros/day)
- Dänemark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom
- Country group 2: 160 €/day (up to 14th day of mobility; from 15th to 60th day: 112 €/day)
- Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus
- Country groups 3: 140 euros/day (up to 14th day of mobility; from 15th to 60th day 98 euros/day)
- Bulgaria, Estonia, Croatia, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, FYR Macedonia, Czech Republic, Turkey, Hungary
For employees with disabilities, special funding can be applied for.
As university staff who are financed via a third-party funded project should not be in a better position than staff who are financed from budget funds, we are guided not only by your cost plan for mobility (accommodation and travel costs), but also by the requirements of the Federal Travel Expenses Act. We therefore reserve the right to allocate zero-grant days (days without travel expenses/per diem) for the calculation of travel allowances. If you have higher expenses and need an arrival or departure day, these two days can be subsidised additionally. You should declare any surpluses that may arise in your income tax return.
Travel expenses
The travelling allowance is calculated depending on the distance between the place of departure and destination of the mobility. This is calculated using a standardised distance calculator from the EU Commission.
From June 2017, the project will offer the possibility of a top-up for cost-intensive (domestic) travel costs due to remote cities/regions either in the sending or receiving country. This includes, for example, mountainous regions, islands or remote locations that are difficult to reach as they have limited infrastructure.
Travel expenses can be applied for for intra-European travel routes where travel costs of over 225 euros are expected. A supplementary allowance for high domestic travel costs can only be reimbursed if it can be proven that a more economically favourable itinerary was not possible.
In order to apply for a supplementary allowance for high domestic travel costs, it is necessary to submit cost estimates for the travel costs incurred.
- 10 km - 99 km: 20 EUR
- 100 km – 499 km: 180 EUR
- 500 km – 1,999 km: 275 EUR
- 2,000 km – 2,999 km: 360 EUR
- 3,000 km – 3,999 km: 530 EUR
- 4,000 km – 7,999 km: 820 EUR
- from 8,000 km: 1,500 EUR
Before the stay abroad
- Note the requirements and funding conditions (see above)
- Fill out the mobility agreement and have it confirmed by the partner university/educational institution and then send it together with a cost plan as a scan by email
- Submit a business trip application, which should be approved by your supervisor
- Check and sign the grant agreement (you will receive this in advance from us by e-mail), then send the original by internal mail
- Book your flight and accommodation
- Take out additional insurance if necessary (Note: The Erasmus+ mobility grant is not linked to any insurance cover. If the Erasmus+ mobility takes place as part of an authorised business trip, only the statutory accident insurance for full-time Viadrina employees also applies abroad)
- On receipt of the grant agreement, you will receive 70 per cent of your funding
During your stay abroad
- Have the letter of confirmation signed by the host partner university/educational institution to confirm the duration of the stay
- Collect any invoices, tickets, etc. for your income tax return
After your stay abroad
- Send the original Letter of Confirmation by internal mail or as a scan
- Fill out the EU online report (online participant report), you will receive the link with the request by e-mail
- On receipt of the Letter of Confirmation and the EU online report, you will receive the remaining 30 per cent of the funding
- If applicable, declare the excess mobility grant as income on your income tax return, or declare additional costs
Note:
These documents are only templates and must be edited individually by Sarah Krebs or Ana Retsch. Therefore, please do not use these documents without consultation.
Note:
These documents are only templates and must still be edited individually by Sarah Krebs or Ana Retsch. Therefore, please do not use these documents without consultation.
Erasmus+ with partner countries (outside the EU)
The Erasmus+ KA107/171 programme enables the expansion of existing student and staff mobility to countries outside the European Union (so-called partner countries). The expansion of regular Erasmus+ mobility to these countries serves to deepen academic cooperation between Viadrina and its partner universities in Ukraine, Georgia and Kosovo.
Who can be funded?
University staff from all sectors can be funded under the Erasmus+ programme. This activity promotes the professional development of university teachers and other university staff through training activities abroad (other than conferences*) and work shadowing at a partner university or relevant institution abroad.
Examples of areas with eligible university staff:
- General & technical administration
- Library
- Faculties
- Faculties
- Finance
- International Office
- Public Relations
- Student Counselling
- Technology & Transfer
Examples of the continuing education formats:
- Further education
- Hospitation
- Job shadowing
- Study visits
- Participation in workshops and seminars
- Participation in language courses
There are various training programmes that you can find out about online.
*Additional information on funding for conferences: If it can be proven that new and innovative learning and teaching practices are acquired during the mobility, the activity of the participant during the event plays a subordinate role in terms of eligibility for funding. The type of event is more important: participation is not eligible if it is only dedicated to a specific discipline.
Possible places of stay
The stay must take place at one of the partner universities in Ukraine, Georgia, Russia or Kosovo.
Duration of stay
Stays abroad last at least 5 days and a maximum of 2 months.
There is no application deadline for participation in the Mobility with Partner Countries programme (KA107/171). Whether funding can be granted depends on the budget available and the number of applicants. If you are interested, please contact us directly, preferably with a 3-month lead time. As soon as you have our approval, you can submit the funding documents.
During the mobility
On the basis of the grant agreement, up to 100% of the allocated mobility grant is paid out.
The stay abroad must be confirmed by the host university on site. For this purpose, the Confirmation of Stay must be completed and signed by the host university.
After your return
After your return, you have 30 days to submit both the Confirmation of Stay to Viadrina International Affairs and to complete the report required by the EU (Online Participant Report). The link will be sent to you automatically from the EU database. If you do not complete the report within 30 days, the EU reserves the right to reclaim the amount already paid to you.
Mobility grant for further education and training
- A grant is paid out for training and further education stays to cover additional costs incurred during the stay.
- Employees with disabilities can apply for special funding.
- Weekends and holidays can only be subsidised if it can be proven that work or travel took place on these days (e.g. through confirmation from the host university).
- As travellers who are financed via a third-party funded project should not be in a better position than travellers who are financed from budget funds, any losses incurred must be claimed for tax purposes.
Amount of the mobility allowance
The amount of the mobility allowance is based on the following fixed rates:
- Amount up to and including the 14th day of the stay: 180 euros / day
- Amount from the 15th day of funding of the stay abroad: 126 euros / day
In addition to these daily rates, there is a flat-rate travel allowance depending on the actual distance between the place of departure and destination of the stay abroad, which is determined using a standardised calculation tool worldwide. The following amounts are reimbursed depending on the stay and the distance:
- 10 km - 99 km: 20 EUR
- 100 km – 499 km: 180 EUR
- 500 km – 1,999 km: 275 EUR
- 2,000 km – 2,999 km: 360 EUR
- 3,000 km – 3,999 km: 530 EUR
- 4,000 km – 7,999 km: 820 EUR
- 8,000 km and more: 1,500 EUR
- Mobility Agreement for Training
- Grant Agreement
- Letter of Confirmation for Training
Erasmus+ Blended Intensive Programmes (BIP)
“Blended Intensive Programs (BIPs) offer teachers and learners new and creative opportunities for international educational cooperation and participation in jointly designed courses” (DAAD).
In the new generation of the Erasmus+ program (2021-2027), the opportunities for studies abroad have been greatly expanded once again and supplemented with digital and hybrid elements, among other things. The development of transnational and interdisciplinary curricula and innovative learning and teaching methods is to be promoted, including online collaboration (e.g., COIL – Collaborative Online International Learning), research-based learning, and challenge-oriented approaches with the aim of tackling social problems.
In this context, there are so-called “Blended Intensive Programs” (BIPs), which enable universities and their departments to develop and implement international mobility formats and learning activities for students as well as for academic and administrative staff in collaboration with partner universities.
What are Blended Intensive Programmes (BIP)?
BIPs are short physical learning, teaching and training programmes for students (5-30 days) combined with a compulsory virtual phase (collaborative online learning exchange) of undefined duration. The physical activity should preferably take place at a foreign partner university or be subject-specific with an institution affiliated with the university.
What is the aim of a Blended Intensive Programme (BIP)?
To organise short, intensive mobility periods and activities with international partner universities, using innovative learning and teaching methods, including online collaboration (Collaborative Online International Learning). The intensive programme should have added value compared to existing courses or training, e.g. by BIPs aiming to build transnational and transdisciplinary teams, facilitate joint work on global challenges (e.g. related to UN SDGs) or enable flexible mobility opportunities for students with different backgrounds and fields of study and in all study cycles.
Framework conditions of the Blended Intensive Programmes (BIPs)
- Collaboration/project between European University Viadrina and at least two other universities from different program countries.
- At least 10 mobile participating students; excluding teachers.
- Workload of the project/seminar/course of at least 3 ECTS.
- Physical stay of all BIP participants at the same time at the same physical location for 5-30 days.
- Mandatory virtual component before, during, or after physical mobility (no specified duration)
- Added value of the BIP compared to existing programs or courses
- Optional: Cooperation with other universities and/or organizations from program or partner countries (third countries)
- Optional: Additional participation of self-paying students possible
New call for proposals for the funding of 2 BIPs!
The call for proposals is currently open. It is aimed at all teachers/researchers at the European University Viadrina.
The next deadline for submitting the draft proposal is January 31, 2025.
Please send your application to short-term@europa-uni.de
Click here to download the project outline.
Click here to download the information sheet “How do I plan a BIP?”
BIP applications can now be submitted.
If you have any questions, please contact Sarah Krebs at short-term@europa-uni.de, krebs@europa-uni.de, or by phone at +49 335 5534 2800.
What financial support do participants receive?
For physical short-term mobility within the Blended Mobility Program (BIP), the Erasmus+ program offers financial support calculated on the basis of a daily allowance and travel allowance. These may vary depending on the mobility period. Once you have been selected, we will advise you on this immediately.
The daily allowance for all (Blended) Short-Term mobility is as follows:
Source: DAAD
The one-time travel allowance is based on distance and mode of travel. There are standard trips (by plane, ship - not “green”) and green trips (train, bus, carpooling, etc.), and the allowances are as follows:
Source: DAAD
These BIP seminars have already taken place:
- Prof. Dr Benjamin Lahusen: "Luhmann in Lecce: Law and Business / Business and Law in Systems Theory" (26.03.-01.04.2023 in Lecce, Italy + div. online-VA).
- Prof. Dr Eva Kocher: "Employment and Self-Employment in Platform Work" (EWL Student Seminar 08.-12.05.2023 in Frankfurt (Oder) + div. online-VA)
- PD Dr Carolin Leutloff-Grandits: "GlocalEast - Developing a new curriculum in Global Migration, Diaspora and Border Studies in East-Central Europe" (2023 in Bologna, Italy + div. online-VA)
- Dr. Lothar Quinkenstein & Christoph Maisch: "Transregionality and Transculturality and Historical Galicia and Ukraine" (5-11 June 2023)
- Prof. Dr Bartosz Makowicz: "Compliance & Management in Enterprises" (for students of the dual degree programme Wirtschaftsprüfung; planned for spring/summer 2024)