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FAQ Covid-19 for Outgoing Students 2020/21

The situation confronts us all with new challenges and measures change quickly. Here you will find a FAQ we have compiled for you on important questions concerning your mobility in the academic year 2020/21. We are updating the answers as soon as changes occur.

In addition, we are happy to assist you by telephone and e-mail should you need further advise.

The partner university or we will inform you individually by e-mail as soon as there are updates. Within Europe, usually semesters abroad are still planned to be offered during winter semester 2020/21. Courses are planned to be held face-to-face, online or in hybrid form. Outside Europe, the winter term 2020/21 is often restricted or cancelled. For the summer term 2021, studying abroad in "normal" form is planned almost everywhere.

More and more universities are registering on the following website to register their plans for the winter semester 2020/21: covid.uni-foundation.eu

(As of: 19.06.2020)

In most cases, postponements are possible in the same academic year, i.e. from winter semester 2020/21 to summer semester 2021. The earlier you let us know, the better for planning. Under the current circumstances, however, decisions taken rather late will be taken into account. Most universities understand the need for late changes in the timing of your study abroad, but some have limited their acceptance of spontaneous decisions.
Postponements to the next academic year, i.e. to winter semester 2021/22 or summer semester 2022, are not possible (unless we have explicitly offered it to you due to exceptional circumstances, such as with some double degrees).

(As of: 19.06.2020)

A virtual stay abroad, meaning an exchange in which you take purely online courses at the partner university, can also be financially suported with Erasmus+ grants, but only if you are in the host country (the country of the partner university). This also applies for possible quarantine periods on arrival into the host country (for now, only applicable for winter term 2020/21). If you, however, stay in your home country (in Germany or elsewhere), no grant will be awarded, as there will be no additional costs caused by your study abroad. Quarantine periods in your home country after your return cannot be funded as part of the mobility period. Exchanges with face-to-face or courses in hybrid form (online and presence) are also eligible for Erasmus+ grants as long as you are in the host country. If you first attend online courses from your home country and later leave for the host country, as soon as face-to-face or hybrid courses are available, you will receive Erasmus+ grant only for the time you are in the host country.

In summary:

  1. You stay in your home country and take part in online courses only = No Erasmus+ grant
  2. You are in the host country and take part in online or face-to-face courses = Full Erasmus+ grant (including possible quarantine time upon arrival starting in winter term 2020/21) 
  3. You start online in your home country and go to the host country as soon as it is possible to take part in face-to-face or hybrid courses = Erasmus+ grant from the moment you are in the host country

As always, Erasmus+ mobility grants are only paid for the periods confirmed in the Letter of Confirmation by the partner university. Please make sure that your period of quarantine is also confirmed on your Letter of Confirmation. The amount of the Erasmus+ mobility grant can be found on our funding website under the heading ERASMUS+ mobility grant.

(As of: 02.07.2020)

Yes, regardless of whether you are in your home or host country to participate in the online program. However, please make sure that you discuss all courses with the responsible coordinator in advance.

(As of: 19.06.2020)

If you decide to book a flight or other travel tickets, we recommend that you choose reimbursable tickets and/or travel insurance, which will apply in case of cancellation or no-show.

Before you sign a rental agreement or similar for your accommodation, it is essential that you familiarise yourself with the cancellation conditions. Please also consider any financial obligations you may have for your study abroad that you may not be able to cancel.

(As of: 19.06.2020)

In general, entry for study purposes is usually possible. However, please note and follow closely the measures and recommendations of the local authorities and the national entry regulations. Please check the travel and security instructions of the German Federal Foreign Office. Especially students who need a visa should apply for it as early as possible, as the processing time can take considerably longer under the current circumstances. Before leaving for your study abraod, we strongly recommend that you also register on the Elefand list (only available in German), if you hold German citizenship.

(As of: 19.06.2020)

That depends on the regulations in the host country. Some countries have abandoned quarantine, while others have just tightened it again. Occasionally, partner universities ask for voluntary self-quarantine. You will also receive information about this directly from your colleagues there. However, we also ask you to do your own research before you leave and to plan enough time for possible quarantine periods before you start your studies abroad.

Quarantine periods upon arrival in the host country can be funded by Erasmus+ (for now only applicable for winter term 2020/21), whereas quaratine after your return to your home country cannot be funded (see question 3). 

(As of: 02.07.2020)

Yes, but only if you don't take a leave of absence.

(As of: 19.06.2020)

In general, we accept all Erasmus+ documents except the Grant Agreement by e-mail. However, in the current situation we are also accepting the Grant Agreement by e-mail at first. The original must be handed in personally, as soon as this is possible (our offices are closed for students currently) or sent by post. Please wait to send it by post until we have confirmed by e-mail that it has been filled in correctly. Furthermore, the date of signature on the Grant Agreement must be done after the last date of signature on the Learning Agreement. Therefore, a Learning Agreement signed by all three parties (you, us, the partner university) has to reach us before you can submit the Grant Agreement.
Please note that the Learning and Grant Agreement should reach us by e-mail until July 1st, 2020 for mobility’s in winter term /  December 15th, 2020 for summer term. Both documents must reach us before you start your studies abroad.

E-Mail addresses to send the documents:

Cultural and Social Sciences / Law students: outgoing@europa-uni.de
Business and Economics students: outgoing-wiwi@europa-uni.de

Our postal address for the Grant Agreement:

Europa-Universität Viadrina
Viadrina International Affairs
c/o name of your coordinator
Große Scharrnstraße 59
15230 Frankfurt (Oder)

Students going abroad for the summer semester 2021 should submit the Erasmus+ documents by December 15th, 2020 in the usual way as mentioned in the checklist. Should there be any changes in the procedure, we will inform you later.

(As of: 19.06.2020)

It is possible in well justified exceptional cases. For this purpose, a request must be submitted to the responsible examination board, which is making the decission about exemptions. If you are thinking about filing for an exemption, please consult us beforehand, so that you can make a decision with the knowledge of all possible alternatives.

(As of: 19.06.2020)