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Erasmus+ Doctoral Mobility (PHD)

In the new program generation of the Erasmus+ program (2021-2027), the opportunities for stays abroad have once again been greatly expanded.

Depending on their status, doctoral students have had the following options to go abroad since 2021:

  1. Student status
    If you are a student at the Viadrina, you can apply for Erasmus+ funding for:

    1. Long-term mobility with a duration of 2 - 12 months (optional with virtual phase)
    2. Short-term mobility with a duration of 5 - 30 days (optional with virtual phase)
    3. Participation in a BIP (with mandatory virtual phase)

  2. Contractual relationship with the sending university
    If you are an employee of Viadrina, you can apply for an Erasmus+ grant for:

    1. Staff mobility (optional with virtual phase)
    2. Participation in a BIP (with mandatory virtual phase)

The information on this page relates to stays abroad for study purposes, in the form of long-term and short-term mobilities.

You can find more information about the Blended Intensive Programs (BIP) here.

More information on staff mobility can be found here.

Information on funding internships under Erasmus+ is available from the Career Center.

Who can be funded?

Viadrina doctoral students can be funded as part of the Erasmus+ program.


What will be funded?

Funding is provided for stays for study purposes at one of our partner universities, for which at least 3 ECTS credit points are awarded.

Inquiries regarding a stay at another foreign university (which is not a partner of ours), please contact Maria Krug-Firstbrook.

Currently, only stays in an Erasmus+ programme country can be funded at the European University Viadrina.

Furthermore Erasmus+ KA107/171 stays are possible in some Erasmus+ partner countries.


Duration of funding

  • In the case of long-term mobility, the length of stay is 2 – 12 months.
  • In the case of short-term mobility, the length of stay is 5 – 30 days.

In addition, there is the possibility of combining each mobility with a virtual component.

The application for funding in the Erasmus+ mobility program can only be submitted at the Viadrina. A direct application to the EU Commission or the German Academic Exchange Service (DAAD) is not possible.


Application deadline

1. Classic (long-term) mobility (2 - 12 months)

If you would like to spend one or two semesters at one of our partner universities, please apply as part of the regular selection process from November of each year for a stay abroad from the following winter semester. Further information on the application, in particular the application deadlines and information on the application process, can be found on our websites.

If you would like to spend a stay (from 2 months) at one of our partner universities outside of a semester, please contact Maria Krug-Firstbrook with at least 3 months notice.


2. Short-term mobilities (5 - 30 days)

There is no application deadline, we allocate the funds on an ongoing basis. Whether the funding can be granted depends on the available budget and the number of applicants. If you are interested, contact contact Maria Krug-Firstbrook, preferably with at least 3 months' notice.

As soon as you have our approval, you can submit the funding documents.

In the case of mobility for study purposes, the relevant Erasmus+ documents must be completed.
You can find all documents in our download area here.

Before departure

The Learning Agreement must be signed by the departmental coordinators of the Viadrina and the host university before departure.
In addition, the Grant agreement must be completed and signed by the doctoral candidate

During the stay abroad

Based on the grant agreement, up to 70% of the allocated mobility grant is paid out. In order to be able to pay out the mobility grant, the bank account information of the applicant must be given in the Grant Agreement. A cash payment is not possible.

The stay abroad must be confirmed on site by the host university. To do this, the Letter of confirmation must be completed and signed by the host university. Furthermore, the Learning Agreement must be signed by the host university.

After returning

You must submit the following documents to the Viadrina within the first four weeks after your return:

  • Letter of Confirmation – in the original
  • Learning Agreement – as a copy if there is no original

If achievements have been made at the university:

  • Transcript of Records – In some cases, the partner university sends the ToR directly to us. In this case, we will inform you about it.
  • Online participant report – You have 30 days to complete the online report required by the EU. The link will be sent to you automatically by the EU database. Please also check your spam emails.

You will only receive the remaining 30% of your funding once the report has been received and all the necessary documents have been checked. If you do not complete the report within 30 days, the EU reserves the right to reclaim the amount already paid to you.

  1. Long-term mobilities

    The funding rates for classic long-term stays abroad for study purposes can be found here.
    The Erasmus+ mobility grants are currently divided into three country groups.

  2. Short-term mobilities

    The funding rates for short-term stays abroad for study purposes can be found here.
    The financial support for short term mobility is calculated on a daily basis.